Managing Team Tasks with IFTTT, Slacks and Todoist


Text and screenshot by Federico Viticci  

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I recently decided that I wanted to overhaul the way I deal with email pitches (new apps, hardware accessories, web services, etc.) and I set out to find a solution that would allow me to broadcast an email to my team without having to forward more  emails.

The problem:  

  • Most email pitches are sent to my personal email address, which teammates can’t access;

  • I can’t stop developers and PR people from sending messages to my personal address;

  • I go through email every day, and I carefully handpick what I would like to see covered on MacStories;

  • I used to forward every email to individual members of our team, duplicating attachments and using conversations as a tracking system to remember who’s interested in covering what;

  • Inboxes got overcrowded, I couldn’t easily keep track of pitches assigned to someone else, and everybody was unhappy.

    For years, I envisioned a system that, with one tap, would allow me to put an email message in a folder and forget about it, while it would still be broadcasted to my team so that others could take it into consideration. After weeks of experiments, I chose to leverage web automation and two tools I already use for todo management and team communication: Todoist and Slack.
    The solution I landed on is remarkably simple, but it took a while to get it just right and work around a few unexpected bugs.

    Step 1: Emails are turned into team tasks on Todoist

    Read the whole article on Macstories.net.  

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